Model Asset Management RFQ

If you plan to implement or update your CMMS this year using a subcontractor, I would like to recommend a model RFQ for obtaining proposals. I recently became aware of this RFQ which contains the elements of the project that I think are critical. I am providing this as a "go-by" for constructing your own RFQ, or if you are a consultant you might recommend this to your client.



What are the important parts of this RFQ. Well here are my top 5 (yep I like that count down concept):



1.) In Section 3.B.1.d, the RFQ requires the first step is to create a plan with the client. I can't stress enough how important having a plan is to a successful implementation.

2.) Section 3.B.1.b requires establishing a bench mark comparison between where you are in your maintenance program and where the Best Practice's are. Find your target, excellent.

3.) Cultural change is woven throughout Sections 3.B which is key because it recognizes that winning over Staff and management with the Plan and Targets is critical to long term success.

4.) In Section 3.B.2.c, establish an equipment criticality ranking. This is so important to the entire program from prioritizing daily work to planning where to apply cutting edge maintenance management with maximum benefit.

5.) In Section 3.B.2.d, evaluate and/or establish workflows for the principal actions of the system and determine how the CMMS fits into those activities.



Well those are my top 5 elements of this RFQ. I do have a couple of points I would add. First, I would require that the hierarchy be constructed around a Function/System approach. Second, I would also recommend 100% coverage of hierarchy and assets listed. To test 100% coverage, visualize any Corrective Maintenance Task and make sure there is an asset or group asset to assign costs to. If you are interested in further discussion of 100% coverage the following video may be helpful.